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Aerial view of Gaylord Texan Hotel
Madison ShepherdMar 11, 2024 11:50:19 AM2 min read

5 Reasons to Host Your Conference at the Gaylord Texan

Have you yet to decide on the venue for your 2025 conference?

The success of your event greatly depends on the venue, making it crucial to choose wisely.

In this blog post, you’ll learn why we are passionate about hosting events at the Gaylord Texan and discover what factors to consider when selecting a venue for your next conference.

What is the Gaylord Texan?

The Gaylord Texan Resort is a large hotel and convention center in Grapevine, Texas, USA. 

The property is part of the Gaylord Hotels chain, a brand under the Marriott International umbrella. 

The resort has a total of 1,814 guest rooms and suites and is just a quick 15-minute drive from the Dallas Fort Worth International Airport (DFW).

Gaylord texan sign
Gaylord Texan hotel lobby
Gaylord Texan event venue
Gaylord texan hotel atrium

Reasons to Choose the Gaylord Texan as Your Next Conference Venue

As one of our top choices, the Gaylord Texan is an excellent venue for corporate events.

Here are 5 reasons why you should consider choosing the Gaylord Texan as your next conference venue:

Group of attendees listening to general session presentation at a kickoff conference

1.  Extensive Convention Facilities

The Gaylord Texan provides extensive convention space suited for accommodating large groups of various sizes and types.

The Gaylord Texan has: 

  • More than 490,000 square feet of flexible meeting space
  • 87 event rooms
  • 100 breakout rooms
  • A capacity for 10,000 people in its largest space

This venue allows you to host a wide variety of sessions in one location, making it convenient for your attendees and easy to plan around.

Gaylord Texan hotel room

2. Comfortable Accommodations

The Gaylord Texan offers attendees a comfortable stay, allowing them to unwind from the busy conference environment.

This hotel provides budget-friendly accommodation options with plenty of available rooms, making it a great choice for conference organizers.

3. Central Location and Accessibility

Situated in Grapevine, Texas, the Gaylord Texan offers a prime location for your next event. 

Dallas, in general, is a great location for conferences and has direct flights from all corners of the U.S.

With just a 15-minute drive from the Dallas/Fort Worth International Airport (DFW), attendees from out of town will find traveling to and from the conference easy.

Looking for fun activities to enjoy after the conference wraps up?

You can visit a variety of attractions in the area including LEGOLAND® Discovery Center, Cowboys Golf Club, Downtown Grapevine, and enjoy Lake Grapevine water sports.

Hotel room at the Gaylord Texan Hotel and Resort

4. Wild West Ambiance

The Gaylord Texan stands out with its Texan-themed atriums and gardens that add a touch of Western flair. 

Offering a fun business atmosphere, these themed spaces will transport your guests to the Wild West. 

Gaylord Texan Lobby Archway

5. Comprehensive On-Site Amenities

The Gaylord Texan has great on-site amenities for conference attendees.

Guests can enjoy a variety of dining options, spa and fitness facilities, entertainment, shopping, and activities all located on the property. 


The Gaylord Texan offers a practical and memorable conference experience for your upcoming event. 

To summarize, these are the reasons why we recommend choosing the Gaylord Texan as your next conference venue:

  1. Extensive convention facilities
  2. Comfortable accommodations
  3. Central location and accessibility 
  4. Wild west ambiance
  5. Comprehensive on-site amenities

Plan your next conference

Let GoGather Help You Pick Your Next Conference Venue

Choosing the ideal conference location involves a thoughtful evaluation of several factors.

By understanding your attendee needs, finding the perfect balance between budget and amenities, and making the most of local attractions, we can help you craft a successful event that resonates.

Let's explore how GoGather can assist you in creating the ultimate conference experience in the city of your choice.


Madison Shepherd

Madison Shepherd is a Marketing Specialist at GoGather. When she's not writing blogs or sending out social media posts, she enjoys hiking, traveling, or reading at one of the many beautiful beaches in San Diego.